Writing an REO Offer
This is a guide to writing an offer on a "Bank Owned" or corporate property, (Otherwise known as an REO). By understanding the process, you will reduce the stress on everyone involved and greatly increase your odds of completing a successful transaction.
Review these items with your buyer prior to submitting and offer. Also, review this with your staff, escrow coordinators, assistants, managers and loan officer. Everything you need should be in this document. If, after reading this, you have further questions, please contact my staff or myself.
The foreclosure process is much different than a typical retail sale. In any market, the seller calls all the shots. Some terms will be deleted from the usual contract, some terms may be added that are not familiar. Please understand this.
The Listing Agent (REO Broker) is simply a conduit between the Buyer’s agent and the Seller. The Listing Agent does not have any power or say as to what the terms are and has little or no negotiating power or influence.
Do not cause this sale to be extended. Close of escrow date is extremely important to banks. Typically a financial penalty is imposed upon buyer and buyer’s agent if escrow does not close on time. It is imperative that you stay on top of all inspections, appraisals and the lender to get duties performed in a timely manner. Lenders usually do not like to close the last few days of the month.
The Seller will not normally negotiate after they accept your offer. Negotiate all terms prior to acceptance to minimize problems during escrow.
Sellers appreciate serious Buyers. Please be absolutely sure the Buyer is ready and willing to go through with the purchase.
Avoid writing significantly low or questionable offers. We understand every buyer’s desire to get a “Super Deal”. Unless you can document why the Seller should take significantly less than the asking price, please don’t write the offer. The Seller has at least two different Broker Price Opinions (BPOs) and probably several appraisals.
Pre-Approval . Start the loan process prior to making an offer. Every offer MUST have an LSR or Proof of Funds along with it. Read the listing directions on pre-qualifcation. Do not expect an offer to be submitted before this documentation is provided in writing.
Proof of Funds. Don’t wait for the Seller to require it. Send Proof of Funds with your offer.
DO NOT CHANGE LENDERS, LOAN TERMS OR PROGRAMS WHILE IN ESCROW
Submitting an offer – The bank will requires that we submit all offers to them on a summary form, which is called the "Offer Worksheet." This is aimed at simplifying the process for the Asset Manager, who will more often than not, have a large number of properties under management and often in multiple states with vastly different real estate contracts. This worksheet will have the “basics” only (Price, Terms, Concessions, Closing dates, Repair amounts, etc.).
ALL offers must be submitted in writing with loan APPROVAL letter. (a printed commitment from automated underwriter is preferred), or proof of funds. Make sure you blacken out all account information prior to submitting it to us. ALL offers must be submitted on state contracts.
Deposit checks should be made payable to the seller's title company. More often then not the seller requires the deposit in certified funds made payable to the title company. You will learn the name of the title company when the contract is accepted. Please be sure that buyer has deposit funds available NOW. If the offer is accepted, the seller requires the deposit money to be deposited within a short period of time usually 24 to 48hrs.
PLEASE DO NOT ENTER ANY NAME(S) FOR SELLERS ON ANY DOCUMENTS. TAX RECORDS DO NOT ALWAYS REFLECT THE CURRENT SELLER OF RECORD
We prefer that all offers are emailed to REO@StephanieWoodsTeam.com. If you are not familiar with this process you can fax offers to (800) 690-7886.
What form should I use? You should submit your offer on a standard board forms along with “As Is” addendum, and any other state required forms. Please check the agent remarks to see if any bank addenda are required with your offer.
Where can I get a property disclosure form? There are no disclosures. Bank owned properties are exempt from Disclosure/Disclaimer laws, so there are is no disclosure, or disclaimer needed with the offer. There is no previous owner to tell us how information specific to the property your client is interested in.
How soon will the Seller respond? We have no control over the bank's decision-making process. On rare occasions they will respond in the first 24 hours. However, more than likely they will respond in 3 to 5 days. Please be patient and do not call the listing agent to check on progress. The listing agent will notify you immediately when they get a response. Some banks do not look at offers until the property has been on the market for 5 to 10 days. Please be considerate, we are all working towards the common goal of closing on the subject property. There have been occasions when a counter has taken well over a week. The Asset Manager is dealing with 100’s of properties, and they receive 10, 20 or more offers in a day it takes some time to go through them.
DO NOT ATTEMPT TO CONTACT SELLER or ASSET MANAGER. THIS WILL JEOPARDIZE YOUR TRANSACTION. ALL CONTACT MUST BE MADE THROUGH LISTING AGENT . THIS REALLY MAKES THEM MAD!!!!
Will I get a response over the weekend? No, any offer submitted over the weekend will be presented the following business day. Do not expect the Banks to be available on weekends.
How does the Bank counter? Your counter offer may come back in the “worksheet” format, but more often than not will be delivered to you verbally (Simple details of what the bank is willing to accept). If there are multiple offers, the bank will typically verbally counter all with “highest and best”, or with a highest and best worksheet. This means come back with all you have and the bank will choose at that point. An additional counter may follow to the offer they are seriously considering.
It looks like the Seller didn’t sign the Counter Offer - You may receive a Seller’s Counter Offer with no signatures. These forms are generated by the bank’s Asset Manager or the outsource company (and often come to the Listing agent as an email attachment). Once an offer is accepted the entire “package” (which may include the Offer as well as Counters, Addendums, copy of the check, et.al.) is sent to the bank for signatures. This includes the buyer’s signature on any counter offer addenda which must be created by the buyer’s agent. Number them in succession 1, 2, 3 as you will not receive a signed counter from the seller this is your responsibility. Most of our clients no longer provide these addenda until all terms have been agreed to. Once you receive the addendums these needs to be return within 24-48hrs to keep your offer in play.
Are these verbal agreements? Once you are informed that your offer is accepted, it is. REO departments and Asset managers give the “ok” and then go to their managers for signatures. It is not common to have an Asset Manager “un-accept” an accepted offer, but it has happened. We realize it is an unusual business practice to agree to offers orally, but the banks have their own way of doing business and we appreciate your understanding.
IF YOU ARE NOTIFIED THAT YOU HAVE AN ACCEPTED OFFER, PLEASE FORWARD THE OFFER TO YOUR LENDER SO THEY MAY BEGIN THE LOAN PROCESS. AT THIS POINT THE CONTRACT MAY NOT BE SIGNED BY SELLER, AND IT MY BE A FEW DAYS, A WEEK, OR LONGER BEFORE RECEIPT OF A FULLY RATIFIED CONTRACT. IF YOUR LENDER HAS A CONCERN WITH THAT, INFORM THEM THAT THIS IS AN REO SALE. Despite any delays in returning the contract the bank does expect you to make the contracted close date. Any delays may cause the buyer to pay a penalty and forfeit Earnest Deposit
Who chooses the Escrow and Title Company? – The reality is, when buying a bank owned home there are "gives and takes". One of the items that your buyer will need to be flexible with is the fact that the bank will, more than likely, choose the title and escrow companies. (The Listing Agent has no say in the matter either - I have my favorite Escrow companies and Escrow officers too, so we are all in the same boat.) Some seller will allow you to select the title company of choice but in return require the buyer to pay ALL closing costs including the seller portion. This is due to the fact that they have significant amounts of title work done during the Foreclosure process. ESCROW COMPANY CONTACT INFORMATION COMES WITH THE SIGNED DOCUMENTS FROM THE SELLER. While you may be anxious to send in the buyer's deposit check to escrow, the Listing Agent MAY NOT HAVE this information prior to receiving the documents back from the bank. You will be notified when we are informed whom to use. Continued multiple and/or daily queries slow down the process for everyone involved. Please be considerate, we are all working towards the common goal of closing on the subject property.
Time frames? Generally you will have 30 to 45 days from mutual acceptance (even if verbal) to close the transaction. Often the proposed closing date on the original offer is unrealistic due to the elongated negotiation and acceptance process with the REO departments. The Asset Manager knows that you can’t close in a week and a half (unless your offer is cash, in which case they look highly on 2 week closing periods). They are not here to work against you. Asset managers know that appraisals, inspections and the loan process take time. They will assume that you have taken the time prior to making an offer to become pre- approved for the loan and that there will be no trivial delays beyond the 30 to 45 day closing period. Read the Bank Addendum carefully – there is often a per diem late fee assessed for tardy closings. The bank will not suffer delays due to the Purchaser’s Lender not performing in a timely manner . Keep on your lender! Do not write an offer with a settlement date later then the 26th of the month. This allows the bank time to close out the property before the first o another month, making your offer more favorable. Middle of the month settlement dates are best, and you will find even on your retail transactions they result in less delays.
Can the Buyer do Inspections? Just like any other sale, your buyer has the right to fully inspect the property within the frame of the purchase agreement. Seller will not order or pay for any inspections. Some sellers (few) will not provide utilities for inspections. Some sellers require the buyer to de-winterize the home for inspection. It is also the buyer’s responsibility to re-winterize the property.
How do we set up inspections? It is Highly Recommended that you give us 3 BUSINESS DAYS NOTICE PRIOR to scheduling your inspection. Some utilities (such as electricity) will likely be on prior to your making an offer; others may not be. The Listing Agent will not be responsible for re-inspections and/or associated fees. It is not a bad idea to visit the property a day PRIOR to the inspection to check if systems are on and working. Also, utilities will be turned off prior to close of escrow. If you need an extension on this call the selling agent. It is best to have your buyer turn on the utilities in their name a week prior to closing.
Can the Buyer cancel if they find something wrong? The buyer has the right to cancel the contract and receive their deposit back if they do so within their contractual time.
Will the Seller pay for repairs? Please notify your client this home is being sold "AS-IS." If the bank has rehabilitated the home, their scope of work has already been determined and can not be changed. Therefore FHA/VA offers present obvious problems. It is rare that a bank will accept a request for repair unless they are lender required repairs in which case a copy of the appraisal will be requested by the seller. If you chose to ask for such repairs please submit them on an addendum along with the appraisal.
Will the Seller pay for and get Pest (termite) inspection ? No. If this is a requirement of your buyer's lender then you should expect to order and pay for that inspection. The same for any other lender required inspections.
What if there is evidence of infestation on the Pest report? Your buyer's lender may have a stipulation that these items must be corrected prior to close of escrow. Please be aware that the bank will either agree to repairs (please provide a minimum of 2 repair bids) or cancel the contract. We suggest you get your termite inspection done well within your contingency period to determine your obligations.
Does the Seller offer Financing? If they do, it will be noted in the MLS. Some sellers require that your buyer have a pre-qualification letter from one of their approved loan officers, though there is no obligation to use that lender.
Contingency Periods? Your buyer must adhere strictly to the contingency periods or they risk having their contract canceled and lose their deposit. This is a business transaction and banks don't like excuses or delays. Most banks institute a "per diem" charge for delayed closings. Please pay attention to these time frames.
Will the Seller accept Contingent Sales? It is highly unlikely that any bank would accept an offer contingent upon the sale of another home. If the bank accepts your offer then finds out that the buyer really does need to sell a home in order to purchase (and you haven't disclosed that) the sale will be immediately cancelled and the buyer will lose their earnest money deposit.
Disclosures? Bank owned properties are exempt from disclosure in all jurisdictions where we work. Therefore you will not be provided with a disclosure, or disclaimer. If standard, please have your buyer sign a lead based paint addendum.
Can I add or delete Buyers once in Contract? All changes must be made in writing and ASAP. This will require a buyer signed addendum. There are many levels and channels to go through to an REO sale. Everything takes time. This still does not guarantee that the seller will agree to any changes, and they never allow assignment . If your buyer is married and plans to buy as married be sure to write contract with both husband and wife prior to submission. If you are working with an investor that is planning on taking title in the name of an LLC, or corporation they will either have to form the entity prior to writing (to provide documentation to the bank the entity exists, as the banks are required to verify this under federal law) or they will have to transfer the property after settlement.
Everything you need to know hopefully was answered here. If by chance you have additional questions or concerns, please email us at REO@StephanieWoodsTeam .
Please read this document fully prior to contacting us.
I look forward to working with you toward the successful completion of this transaction